How Hampshire Harmony Holds and Uses Your Information
- Hampshire Harmony is committed to protecting your personal data and will use any personal or sensitive data we collect from you in line with the General Protection Regulations (GDPR) as applied in Europe.
- Hampshire Harmony collects data from individuals to help us plan, organise and run the choir (e.g. co-ordinating rehearsals or collecting subscriptions) and to promote the choir’s activities (e.g. marketing mailing lists and photography/video capture.)
- When you join as a member, or during your membership with us, we will collect some or all of: your name, email address, address, telephone number, emergency contact details, age range, day/month of birth, gift aid and photos/video footage. This data will be used by the committee/trustees to manage your membership with Hampshire Harmony and to organise and run our activities.
- We offer everyone the opportunity to sign up (consent) to receive marketing and promotional information on the choir’s activities e.g. emails about forthcoming events. When you sign up to our marketing mailing list, we will ask you for your email address and will use this data to send you information relating to Hampshire Harmony. We will not use your data to send you information from third parties. Anything we send you will include a clear option to unsubscribe, or you may also do so at any time by replying by email to email@example.com.
- When you purchase a ticket(s) for a concert or an event, or make a donation we will also collect data on the person making the purchase. This data will include: your personal contact details and payment details. This data will only be used for administering your booking or donation and will not be used to send you marketing/promotional messages from the choir.
- We do not pass your details on to third parties for marketing purposes.
- We do not knowingly collect or store any personal data about children under the age of 16.
- Hampshire Harmony's data retention policy is to review all data held on individuals annually and remove data where we no longer have a legitimate reason to keep it.
- Where you have withdrawn your consent for us to use your data for a particular purpose e.g. unsubscribed from a mailing list, we may retain some of your data for up to one year in order to preserve a record of your consent having been withdrawn.
- Under the European GDPR you have the following rights over your data and its use:
- The right to be informed about what data we are collecting on you and how we will use it.
- The right of access – you can ask to see the data we hold on you.
- The right to rectification – you can ask that we update or correct your data.
- The right to object – you can ask that we stop using your data for a particular purpose.
- The right to erasure – you can ask us to delete the data we hold on you.
- The right to restrict processing – you can ask that we temporarily stop using your data while the reason for its use or accuracy are investigated.
- Though unlikely to apply to the data we hold and process on you, you also have rights related to portability and automated decision making (profiling).
All requests related to your rights should be made in writing to firstname.lastname@example.org We will respond within one month (where requests are complex, numerous or require verification this may be extended to two months). If we make changes to our privacy statements or processes, we will post the changes here. Where the changes are significant, we may also choose to email individuals affected with the new details. Where required by law, we will ask for your consent to continue processing your data after these changes are made.
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